How to Decide Whether to Exhibit at a Trade Show

January 24, 2011

 

Why Exactly Are You Going Around the World for an Exhibition?

It’s trade show season and across the world companies are asking themselves “Should we go to Broadcast Video Expo / CeBIT / Gamescom (delete or add to as appropriate)?” You get the idea.

It’s all too easy to go to trade shows for the wrong reasons and easy to stay away because the costs seem high. The following points might make it easier to decide one way or the other.

Reasons to Exhibit at a Trade Show

1. Your customers will be there. Not only will you have the opportunity to promote your company to them and entertain them, but you will exert a presence in an area surrounded by competitors.

2. The right potential customers will be there. Ask the organisers to send you a detailed breakdown of job roles and companies who attended the show last year and who have registered for this year’s event. Ask questions around the industry and find out whether the majority of ‘industry people’ are going to the show or whether it’s considered a turkey.

3. You met the right people there last year. Our memories can fail us. Think back and check your notes. Who exactly did you meet last year? What business did you close as a result of the event?

4. There are highly relevant talks taking place. This will indicate the type of visitors who are likely to attend. High quality, relevant talks will also provide added value and draw the right people to the event.

5. Consider the entrance costs. If the event is expensive to attend and in a place that it costly to travel to, you are likely to have fewer visitors but potentially they will be of a higher level. If the event is free and in a large city, there are likely to be more visitors but there will be some ‘tyre kickers’ along the way.

6. Check the date. Have the organisers considered the date of the event? Are the right people likely to be able to attend? For example, if you are promoting vegetarian food products at a large food fair, what other events or religious festivals might keep some key buyers away?

7. Do the numbers add up? If you think you could get perhaps three new customers as a result of the exhibition, and the value of these customers might be $100,000 each, then the cost of a trade show at $8,000 might be OK. If you think that you will not get any customers, or you will only get one customer at $2000, then it’s a waste of money.

Reasons Not to Exhibit at a Trade Show

1. Your competitors will be there. Ok, this might also be a reason to go, but first you need to consider why your competitors are attending. Is it simply because they have always attended? Don’t get drawn into other companies’ lazy thinking.

2. You are offered a good deal for booking early. Woah! Rein in those wild horses and consider the Reasons to Exhibit listed above.

3. The trade show is taking place somewhere nice. This is the worst reason of all. Book a holiday instead!

One last comment about exhibitions before I slide off to book a holiday at the NEC Birmingham ;o) Even if you attend an exhibition with the right delegates, book a great booth space, design a wonderful booth and meet lots of fantastic prospects, it means absolutely zip if you don’t follow up your leads. What’s more, the follow up needs to be within a week after the show. Yes really.


How to Write a Press Release

January 19, 2011

Writing Press Releases is Simple

Last week I gave some tips on how to structure a press release template. This week, here is some guidance on writing a press release – assuming that you already have your press release template together.

1. The Headline. The headline should summarise the entire press release and encourage the journalist to read further. If it’s a business to business press release, something along the lines of  ‘Sondberg Printing Announces Acquisition of Greenink Supplies’ would work well. If the press release is for business to consumer, you might want to adjust your tone if the subject is a little lighter; for example ‘UK Consumers Love Peachy Scents this Valentine’s Day’.

2. Writing Style. Your writing style needs to vary depending on the content of your release. Think about the publication or website in which you want your release to appear and write about your news in a way that it likely to appeal to the editor. If you are sending your release to The Telegraph, The Sun or Baking Professionals, the style is going to need to be very different. With B2B PR, you can assume that the editor and the reader will have a lot more background knowledge of the subject.

3. Make a Great First Impression. The first paragraph should summarise all the key points. Remember that a busy editor will want to understand your press release quickly before putting it forward for possible inclusion or rejection.

4. Give Enough Detail but Not Too Much. Use your second paragraph to give enough – but not too much – additional background. About 100 words is enough.

5. Add Quotations. Add some quotations from interested parties. There should be at least one quotation from your company, perhaps from the CEO, plus a quotation from another related group. This could be a client or business partner if the release is about an agreement, or someone who understands the relevance of the news, either an industry spokesperson or consumer expert.

6. Finish with your Contact Details. These should be in the press release template I described last week.

This framework should form a useful template for writing a press release. I’d be happy to answer any questions your have if you leave a comment.


Tips for Creating a Press Release Template

January 12, 2011

A Press Release Template in Less Time Than It Takes to Find the Coffee

If you are planning to release news to print and online journalists, it will help to create a proper press release template. Once you have set up a template, it can be used for future press releases, saving you time. Here are some tips on the essentials that you need to include:

1. Create your press release template in MS Word or another, similarly accessible format. If a new version of Word comes out, use the slightly older version until you are sure that most journalises will be able to open the new format.

2. Add a logo to the top of your document.

3. Underneath, on the left hand side, add ‘For Immediate Release’.

4. In the centre, add the words ‘Press Release’.

5. Underneath, add a headline for the press release such as ‘ABG Graphics Acquires West London Design Company’

6. Start your press release with the location of your news release and the date – for example “London, 15th February 2011”

7. After the main press release, add a final paragraph containing boilerplate about the company; for example

‘About ABG Graphics:

ABG Graphics is a London based graphic design company specialising in design for all types of fashion industry catalogues. Founded in 1985, ABG now has a staff of 165 people in the UK and China and dedicates itself to serving leading names in fashion retail.’

8. At the bottom of the release add a section: ‘For Further Information:’ and then include your contact details which should include your name, your title, telephone number and email address.

These tips should help to get you started with any PR activity. Look out for next week’s post on writing press releases.


7 Tips for Choosing a Website Content Management System

January 5, 2011

A Good CMS Should Work Like a Well Oiled Machine

I’m back after a hectic festive season and hope that everyone who celebrates this period had fun and a good rest.

The need to help several clients update their websites has made me think about what makes a good website Content Management System.

So first, what is a Content Management System?

Content Management System – A Definition

A CMS is a software platform that enables an authorised website editor to access the website to make changes of various kinds. Depending on the complexity of the CMS, and the level of authority the website owner wishes to bestow on the editor, the following functions are possible. I’ll start with the most common functions, moving to those less commmon.

1. Add news stories, press releases, white papers. This is probably ‘level one’ in terms of authorisation.

2. Change the text of the actual website pages. For this the user should have copywriting skills or be working with a copywriter to maintain the house style.

3. Create new web pages

4. Specify the URL for the new page (this is handy for SEO reasons)

What Makes a Good CMS?

A good CMS will contain the following features:

1. A robust architecture. No matter your level of access, you should not be able to screw anything up in terms of the core design

2.It should be possible to easily find the page you are looking for. In-Context Editing, where the copy is viewable within the page design can help with this

3. The CMS should have been designed to help visualise the website both on the temporary (hidden) site and the live site. For example, you should be able to program a link on the temporary site to another page on the site and check it, and these links should also work when the site goes live

4. The navigation should be intuitive. You shouldn’t need to read a manual to work out the majority of the programming.

5. It should be possible to create a new page and to specify keywords within the URL for SEO purposes

6. You should be able to move page order around in the menus

7. It should be possible to move the running order of items such as news stories, case studies, technical papers etc on a page.

Whilst it’s more of a comment than a tip for choosing a Content Management System, it is worth noting that importing text directly from Microsoft Word can be problematic. It is therefore better (although slower) to move the text into Notepad first.

Wishing you all a happy, glitch-free 2011.


Why SEO Your Website?

December 15, 2010

SEO is a Key Component of B2B Marketing

Recently some clients have challenged me on the point of SEO (Search Engine Optimisation) at all. The argument, phrased recently by one of my American clients, is as follows:

“We’re a B2B marketing business. Our clients know who we are, so why should we spend money on Search Engine Optimization improving our organic search listings?”

Here are some good reasons to reconsider this position and using SEO, or natural search as it is also known.

1. In the area in which you are most established, your main clients and contacts may know who you are. But what about the new areas that you’d like to mine for business? Your profile will not be as high in these areas.

2. Companies constantly hire (and fire) employees. The contacts you believe you have in key organisations can change at the drop of a fedora. How confident are you that everyone in the company – now and in the future – knows your company name?

3. Do your existing clients know every single service or product that you offer? If you sell denim but also poplin, it would be pretty sad if one of your biggest denim customers bought their poplin from another company simply because they didn’t know you offered it. This would also be a great opportunity for your competitor.

4. If you’re not doing SEO, your competitors might be. If a journalist wants to write a story on your industry specialism, where are they likely to do their research? Yes, the internet. OK, so Fritz from Glassblowers Weekly might have known you for years, but what if a new, younger reporter was tasked with covering the story?

5. Are you are as well known in all countries as you should be?

6. If you ever wanted to sell your company, where would investors look? It’s very likely that they would see how you compared on the search engines with your competitors. At this point it’s worth stating that poor web performance cannot be fixed overnight.

Quite simply, the internet is too big a showroom not to display a well presented, easy to find digital version of your company. If you get the SEO right at the beginning, and build your website right, it is easy to build on. Good use of Search Engine Optimisation will provide you with ongoing leads, PR opportunities and a raised profile that will bring all sorts of commercial benefits. For further thoughts on this, please visit my earlier blog, Planning Search Engine Optimisation from Scratch.

It’s SEO. It’s giving people a map that takes them to your business. Isn’t it worth drawing a map to help people find your digital HQ?

I look forward to hearing your thoughts.


Intelligent Email Marketing

December 8, 2010

 

In Email Marketing, One Size Really Doesn't Fit All

Email marketing is becoming increasingly challenging. We’re all receiving too much email, bacn (unsolicited but not entirely unwelcome mail) and bad old spam. As a result,  spam filters are re-tuned and email providers are moving towards preference based email management.

Here are some thoughts on improving your success rate and staying ahead of the curve.

  1. Design and Copywriting. Ok, this will probably surprise you. Keep it to plain text. 38% of recipients read emails using a mobile device and not all of these can read HTML. Do you want to lose this many of your targets? Entice and engage with the headline and provide links to more graphical content.
  2. Browser Testing. Ensure that your email is fully tested across all browsers.
  3. Relevancy. Seek relevancy in your communications. Subscribers will be most interested in your services at the point that they subscribe, so keep your relationship going from there.
  4. Test Frequency by dividing your contacts into groups and sending different numbers of emails.
  5. Personalise. Drop the ‘one size fits all’ model and respond to areas of interest shown by patterns of response to your emails. Companies that hook onto patterns of interest such as Travelocity have seen a significant increase in their conversion rates.
  6. Use a Good CRM which will enable an automated response to patterns of consumer behaviour, or at the very least, the ability to keep track of all this data. Check out Strongmail’s CRM offerings.

For further thoughts on e-mail marketing, check out my previous post, Eight Ways to Improve Your Email Marketing. Apologies for not linking to the companies and posts mentioned above. There seems to be a problem with WordPress but I’ll resolve this as soon as I can.


Social Media – Should Companies Adopt Avatars?

December 1, 2010

For Some Brands, A Social Media Avatar Could Work Perfectly

I had a great meeting this week with a bright project manager who thinks that corporate social media works best if the company adopts a character, a sort of avatar, unique to the company. So rather than setting up a Twitter account in the name of a company, it’s even better to use a robot, a games character, or some other type of identifiable personality. The theory is that this makes the company more approachable and more interesting.

Here are some ideas for social media avatars:

  • A robot to represent a technology brand
  • A cartoon musician to represent a music company
  • A young girl to represent a fashion label

Here are the pros and cons of this approach as I see it.

Benefits of Using a Social Media Avatar

1. It’s good way to manifest your brand values. Really it’s no different to finding a good and memorable actor to represent your brand in ongoing TV advertising, for example Nanette Newman for Fairy, Jamie Oliver for Sainsbury.

2. It removes complexity around using real people. Real people come and go and may say that wrong thing. A social media avatar is completely controllable by the marketing or PR operation.

3. It can be more entertaining. You can take more risks with a social media avatar but keep it fully in the scope of the brand.

Negatives of Using a Social Media Avatar

1. It can feel a bit trite. Especially in Business to Business (B2B) marketing and PR, clients often expect a more mature approach explanation of messages.

2. It has to work with your company branding. If you represent a fun, perhaps technology driven brand, this could work really well.

3. It may work better with the younger demographic. Younger clients might find it more entertaining and interesting. Older clients might find it a distaction.

4. The copywriting needs to be good. If you start something like this, you cannot adopt a classic corporate copywriting style. The style needs to sound like the avatar speaking to its audience.

So in conclusion, the success of social media avatars depends very much on the brand and audience. I hope you’ve found this thought-provoking. I’m off to find my robot costume and get my picture taken. Anyone joining me?